Privacy & Legal

Privacy Policy

Last updated: 2 December 2025

One Family Foundation (“we”, “our”, “us”) is a non-profit organisation based in the Netherlands. We are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with the General Data Protection Regulation (GDPR) and Dutch privacy laws.

1

Who We Are

Foundation Details

Koekoeksweg 1, 2111HD Aerdenhout, The Netherlands
www.onefamilyfoundation.one
info@onefamilyfoundation.one

We act as the data controller for the personal data described in this policy. If you have any questions, please contact us directly.

2

Personal Data We Collect

2.1 Data you provide to us

  • Name
  • Email address
  • Phone number
  • Postal address
  • Donation information*
  • Communication preferences
  • Information submitted through forms

* We do not store full credit card or banking details; these are handled by secure payment processors.

2.2 Data collected automatically

  • IP address
  • Browser type and version
  • Device information
  • Website usage data (via cookies)

2.3 Special categories of data

We do not intentionally collect special categories of data (e.g., health data, religion). If such information is voluntarily shared, we process it only with explicit consent.

3

How We Use Your Personal Data

  • To manage donations and issue receipts
  • To communicate with you (newsletters, updates, events)
  • To respond to your inquiries
  • To manage volunteer participation
  • To maintain our website and improve user experience
  • To comply with legal and tax obligations
  • To maintain internal records and reporting
5

How We Share Your Data

We may share your personal data with:

  • Service providers (payment processors, IT providers, newsletter tools)
  • Government authorities when legally required
  • Partner organisations only with your explicit consent
We never sell your personal data. All third parties are required to maintain GDPR-compliant safeguards.
6

International Data Transfers

If personal data is transferred outside the European Economic Area (EEA), we ensure it is protected using:

  • Adequacy decisions
  • Standard Contractual Clauses (SCCs)
  • Other GDPR-approved safeguards
7

Data Retention

Donation / Financial Records

7 years

Dutch tax requirements

Newsletter Subscribers

Until you unsubscribe

General Inquiries

Up to 12 months

Volunteer Records

Duration + up to 2 years

We securely delete or anonymise data once retention periods expire.

8

Your Rights Under GDPR

Right to access your data
Right to rectification
Right to erasure
Right to restrict processing
Right to object to processing
Right to data portability
Right to withdraw consent

To exercise your rights, or to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens), contact us at:

info@onefamilyfoundation.one
9

Data Security

We implement appropriate technical and organisational security measures including:

EncryptionSecure serversAccess controlsData minimisationRegular audits and backups

While we strive to protect your data, no system is completely secure.

10

Cookies and Tracking Technologies

Our website uses cookies for:

  • Essential website functionality
  • Analytics and performance (e.g., visitor statistics)
  • Preference storage

Where required, we request your consent before placing non-essential cookies. You can manage or disable cookies through your browser settings.

11. Changes

We may update this Privacy Policy periodically. The updated version will be posted on our website with the revised “Last updated” date.

12. Contact Us

One Family Foundation

Email: info@onefamilyfoundation.one

Address: Koekoeksweg 1, 2111HD Aerdenhout, The Netherlands

Website: www.onefamilyfoundation.one